Admin Dashboard
Organization-wide metrics and team overview
Overview
The Admin Dashboard provides a comprehensive organization-wide view of time tracking, team activity, and key business metrics. It's designed to help administrators monitor the entire organization at a glance.
Admin Access
The Admin Dashboard is only visible to users with Admin role. Managers see a team-focused view, while regular users see their personal dashboard.
Organization Summary
The top section displays organization-wide metrics:
| Metric | Description |
|---|---|
| Total Active Users | Number of active team members in the organization |
| Hours Tracked Today | Organization-wide total hours for today |
| Hours This Week | Weekly total across all team members |
| Hours This Month | Monthly organizational total |
Team Activity Overview
See real-time activity across your organization:
- Currently tracking - List of team members with active timers
- Active projects - Projects with active timers right now
- Online status - Who's currently online in the system
- Today's activity - Summary of who has tracked time today
Monitor Engagement
Use the activity overview to identify team members who may need reminders to track their time or who might be overworking.
Utilization Metrics
Key utilization indicators for the organization:
- Overall utilization % - Percentage of total capacity being used
- Billable utilization - Percentage of time that's billable
- Capacity vs. allocated - Visual chart comparing the two
- Trend graph - Utilization over time
Project Health
Quick view of project status:
| Indicator | What It Shows |
|---|---|
| Top projects | Projects with the most hours tracked |
| Budget alerts | Projects approaching or exceeding budget |
| Project distribution | How time is spread across projects |
Recent Activity Feed
A timeline of recent events across the organization:
- New time entries (across all team members)
- Projects created or updated
- Team member changes
- Significant events and milestones
Quick Access Widgets
Administrative shortcuts from the dashboard:
| Widget | Function |
|---|---|
| User Management | Quick link to add/manage team members |
| Reports | Generate common reports |
| Forecast | Jump to resource allocation view |
| Settings | Access organization settings |
Alerts & Notifications
The admin dashboard highlights issues requiring attention:
- Budget warnings - Projects nearing budget limits
- Over-allocation - Team members with capacity issues
- Inactive users - Team members not tracking time
- System notifications - Important system messages
Date Range Filters
Adjust the dashboard view for different time periods:
- Today
- This week
- This month
- Custom date range
Export Options
Export dashboard data for reporting:
- Download summary as PDF
- Export metrics to Excel
- Generate detailed reports
Best Practices for Admins
- Daily review - Check the dashboard daily to monitor team activity
- Address alerts - Don't ignore budget or capacity warnings
- Track trends - Monitor utilization trends over time
- Use reports - Generate detailed reports for deeper analysis
- Follow up - Reach out to inactive team members