Billing Rates

Overview

Billing rates determine how tracked time is converted to billable amounts. SimplyManage supports flexible rate configurations at multiple levels.

Rate Hierarchy

Rates are applied with the following priority (most specific wins):

1. Task Rate - Rate set on a specific task
2. Member-Project Rate - Rate for specific member on a project
3. Project Rate - Default rate for the project
4. Client Rate - Default rate for the client
5. Organization Rate - Global default rate

Organization Default Rate

Set a fallback rate for your entire organization:

1. Go to Organization settings
2. Navigate to Billing section
3. Enter the default hourly rate
4. Click Save

Client Rates

Set a default rate for all work with a specific client:

1. Navigate to Clients
2. Click on the client
3. Go to Billing tab
4. Enter the default hourly rate
5. Click Save

Project Rates

Set a specific rate for a project:

1. Open the project settings
2. Navigate to the Budget or Billing section
3. Enter the project billing rate
4. Click Save

Team Member Rates

Set different rates for team members on a project:

1. Open the project settings
2. Go to the Team tab
3. Click on a team member
4. Set their custom rate for this project
5. Click Save

This is useful when:

• Senior and junior team members have different rates
• Different roles (developer vs. designer) bill differently
• Specific negotiated rates for certain team members

Cost vs. Billing Rates

SimplyManage supports both:

Currency Settings

Configure your organization's currency in Organization settings. All rates and reports will use this currency.

Handling Rate Changes

When rates change:

• Existing entries - Keep their original rate (locked in)
• New entries - Use the new rate
• Reports - Show actual billed amounts based on entry rates

Related Topics

• Managing Clients
• Budgets & Billing
• Reports & Analytics